Recruitment and Onboarding Specialist

January 4, 2023

Prairie State Legal Services, Inc. is seeking a Recruitment and Onboarding Specialist to join our team in the Administrative office located in Rockford, Illinois. PSLS has 11 offices serving 36 counties throughout northern and central Illinois. It is the only legal aid organization in the majority of its service area providing services to the poor, elderly, and people with disabilities. We pride ourselves on providing high quality legal services to our clients while fostering a work environment that is motivating, collaborative, and rewarding, with plenty of opportunities for professional growth.

The Recruitment and Onboarding Specialist will participate in a full range of duties in a fast-paced environment including, but not limited to:

  • Develop, facilitate, and implement all phases of the recruitment process
  • Collaborate with hiring managers to identify and draft detailed and accurate job postings and hiring criteria
  • Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization
  • Collaborate with marketing staff to promote career opportunities on PSLS website, social media, and other relevant venues, posts all jobs and maintain connections with career placement offices
  • Attend and participate in job fairs, recruiting sessions, and other networking opportunities
  • Screen candidates, select qualified and interested candidates for the interviewing phase, and then connect viable candidates with hiring managers
  • Counsel hiring managers on the interview and hiring process
  • Collaborate with the hiring manager and/or other human resource staff during the offer process, identifying and recommending salary ranges, start dates, and other pertinent details
  • Manage onboarding process and ensure all necessary documentation is obtained in a timely manner and stored properly
  • Serve as initial point of contact for new hires to assist in fostering a positive attitude toward the organization
  • Assist training staff in preparing and setting up for new employee orientations
  • Maintain current knowledge and ensures compliance with federal, state, and local employment laws and regulations, and company policies related to recruitment and hiring, including the Equal Employment Opportunity Act and affirmative action guidelines and laws, such as the Americans with Disabilities Act

Salary and Benefits
The Recruitment and Onboarding Specialist position is a full-time position at 37.5 hours per week. PSLS offers a salary competitive with similar organizations. Our salary scale starts at $42,000 for candidates who meet the minimum qualifications, and increases with each year of relevant experience. PSLS is committed to providing an excellent, comprehensive benefits package to its full-time employees that includes:

  • Health insurance, including the opportunity to qualify for a wellness credit
  • Dental insurance
  • Vision insurance
  • 403b retirement plan including employer contributions
  • Extensive training and education program
  • PTO that starts at nearly 3 weeks/year and increases with additional years worked at PSLS
  • Paid sick leave
  • 6 weeks of paid parental leave after one year of employment
  • 12 paid holidays

The ideal candidate will be highly organized, dependable, and self-motivated. Applicants should have:

  • High School Diploma or equivalent education required. Associate’s or Bachelor’s degree in business or related field OR at least five years managing all phases of the recruitment and onboarding process preferred.
  • HR and/or talent acquisition credential a plus
  • Thorough understanding of recruiting methods and best practices, as well as applicable policies and federal, state, and local employment laws and regulations
  • Strong computer skills including proficiency using Microsoft Word and Excel
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills with aptitude in conducting interviews
  • Excellent interpersonal skills and the ability to work effectively as a team member
  • General office experience, non-profit and/or legal experience preferred
  • Some travel is necessary; valid driver’s license and/or reliable transportation is required

Application Details
Please indicate “Recruitment and Onboarding Specialist” in the subject line and email a letter explaining your interest and experience, resume, and three references to

Resumes accepted until position is filled.
Prairie State Legal Services is committed to creating a diverse and inclusive working environment and is proud to be an equal opportunity employer. We recruit, employ, pay, and promote qualified applicants and employees without regard to race, ethnicity, color, religion, gender, gender identity, expression, or presentation, sexual orientation, national origin, genetics, disability, age, or any other legally protected status.

The Organization
Prairie State Legal Services is a not for profit civil legal aid organization that has served northern and central Illinois for more than 40 years, maintains 11 office locations, and has a staff of over 175 employees including training and litigation staff with extensive experience. Our 36 county service area includes rural communities, suburban areas, and mid-size urban cities which necessitates the development of diverse strategies and we encourage our staff to cultivate and utilize creative approaches to reach and serve our client population. Employees of PSLS benefit from the expertise and community connections of their local office staff along with robust program-wide resources. We strive to provide an array of services responsive to the needs of our clients. PSLS has excellent fiscal controls and upholds the highest rating from Charity Navigator and Guidestar. For more information regarding PSLS services and operations, please visit our website at