Submit Mileage by Oct. 30

If you have a mileage reimbursement request, you must submit it for reimbursement to accountspayable​@pslegal.org no later than 30 days past the end of the quarter in which the expense is incurred. Per our PSLS Operations Manual: “In order to assure reimbursement, staff must submit their mileage forms at least quarterly, no later than 30 days past the end of the quarter in which the expense was incurred. Please make sure reimbursement is approved (signed) before submitting it to accountspayable​@pslegal.org.”

The current PSLS Mileage Form can be found under PSLS’ Q:\ Drive at Q:\OPERATIONS MANUAL\Referenced Documents or Forms. Additional details on local and out-of-town travel reimbursements can be found in the PSLS Operations Manual which is saved on PSLS’ Q:\ Drive at Q:\OPERATIONS MANUAL.

Non-mileage reimbursement requests should be submitted immediately after the expense has been incurred, within the same month. From an accounting perspective, costs have to be recorded when they are incurred. From a practical perspective, receipts have a tendency to wander, so sooner is better.